Village of Macedon – August 22, 2012
Mayor Cramer called to order a regular Meeting of the Village Board at 7:00 PM. Meeting minutes from the August 8, 2012 meeting were approved with one correction. The board also approved the Abstract for August 24, 2012 in the amount of $70,351.61 was also approved. Under Correspondence, letters were received regarding workers-compensation insurance renewal, the Town of Macedon budget & fire contracts, codification services, the American Red Cross Brunch, and notification of a DPW Erosion & Sediment Control Training. Further discussion of codification was held, as Mayor Cramer shared the letter advertising codification and noted the quoted cost as being $12,520.00. Dan Cornwall suggested it is probably worth the money and is likely overdue.
A resident from Stone Street in the village, Marilyn Byron, came before the board to explain a potential concern. “I have a real concern about the fracking issue coming into New York.” In response, Ms. Byron began a petition against fracking which she brought to her neighbor’s homes, and obtained 28 signatures from Stone Street. “This is my village and I wanted to bring my petition back to my village, to show I have a concern. We need a moratorium in place protecting us.” Discussion ensued, and Trustee Sliney did point out that the village held a public hearing to hear citizens’ comments regarding a moratorium. Mayor Cramer pointed out that it is possible to reconsider a motion. Deputy Mayor Frey explained more information and knowledge would be helpful in making a decision to move forward on this subject matter in order for the board to take further action, and Trustee Sliney agreed that when the official NYS DEC report comes out, that will give the information the board is looking for in order to warrant readdressing further action. The board thanked her for attending.
Mayor Cramer reported that as a Fire Commissioner she is attending the weekly Fire Department meetings, and thanked the department for participating in the Community Summer Concert Series.
Deputy Mayor Frey reported that the Parks Department has been busy with several projects this summer, and all but one has been completed. The final project coming up is the repaving of the municipal parking lot, which is slated to be done in the near future. Discussion of a potential additional baseball diamond for Gravino Park was had, with Mr. Lohse explaining that the baseball association has reported they have a desire, as well as the funding, to oversee this as a future project. Deputy Mayor Frey also reported on the Brownsfield (BOA) Grant, of which she did a complete write-up summary for the board, noting that after the survey is completed, the Village’s Master Plan and Zoning updates would also be included as art of the process. She explained the different chronological phases of the project, noting phase #3 is the actual clean-up portion of the grant, with studies being completed in phases #1 & #2. Trustee Sliney thanked her for explaining and detailing the process, noting her report was very helpful and thorough.
Trustee Sliney commented that he is pleased that DPW Superintendent, Mr. Dave LeMoyne, has returned to work and suggested that a letter of appreciation should be sent to Mr. Roy Cottrell for his hard work in Mr. LeMoyne’s absence.
Trustee Lohse reported that ExpressMart is now open for business and thanked Mr. Cornwall for all his hard work, and noted that he took several hundred photos documenting the process of the building.
Trustee Kelly reported that the final report for the electrical for the generator system and he recommended that he would like to get that process moving along to completion.
Code Enforcement Officer, Mr. Don Morrill, reported on the Kemp Drive tree which was reported as being in the right of way, and the village has determined at this time that the tree is not on village property and does not require further action. After researching zoning ordinances, he determined the current zoning laws regarding backyard pools were ambiguous and in need of clarification. He recommended that in the future the board may wish to modify the zoning code with the village attorney to define corner lot parameters. He also reported that he attended a Canal Corporation meeting wherein a parcel of land to be subdivided was discussed that the village has a vested interest in due to sewer easements being located upon and an interested party, Fairport Products, is looking into purchasing it, and the board gave general consent that they are in favor of his proceeding. Mr. Morrell also reported that new businesses, including Salvatore’s Pizzeria, have expressed interest in storefronts. Finally he reported that a new round of phonecalls will be made regarding overgrown lots within the village.
Village Clerk, Ms. Kathy Vendel, reported that she will be out for vacation the week of August 27th, and noted that before she leaves she is currently working on the Industrial Appraisal which lists and itemizes all major assets and has not been done for 2 years for the Sewer Treatment Plant, DPW, and Village Hall. She also reported that she is working on RFP’s, and end of the year paperwork, and received the Worker’s Compensation Insurance Renewal information which was then forwarded to the board.
Department of Public Works Superintendent Dave LeMoyne reported the Water Department has been busy with upgrading radios and getting the water line at the corner of Main Street at the Quick Mart hooked up, and locating water shut-offs for the Main Street survey. At the Water Treatment Plant samples were taken and a roof inspection was completed. The Highway Department has done painting, serviced the Fire Department boat, completed seal-coating in various locations, performed various repairs, re-sealed and re-painted the Gravino Park basketball court, and the parking lot has been prepped for black-topping at the park, completed sidewalk repairs, brush pick-up, mowing, and curbing along Main Street. Lastly Mr. LeMoyne suggested that it would be prudent to take advantage of the CE Training and Certification course which is being held next month in the Macedon Town Hall. The board agreed that Mr. LeMoyne and one other employee should attend, to be determined by Mr. LeMoyne.
Engineer for the Village, Dan Cornwall, reported that the sewer monitoring station is up and running, with the deadline met on time. He also noted Bakewise is “under control”, and that all payments are in, save for one, which is progressing nicely. The final report on the generator is also in and Mr. Cornwall passed it along to the board. Lastly he noted that Mr. Wilcox is working on the survey for Main Street, and next month a hydro-flow tests will hopefully begin in conjunction with the Wayne County Water Authority next month which will also necessitate flushing, and residents will be notified. This will begin the process to determine whether or not the Village’s water tower can be taken offline.
Fire Chief, Mr. Tim Wilcox, reported that the Fire Department had 18 calls and 57 man-hours for July. The department also participated in community public relations through the concerts in the park and will resume pancake breakfasts in September. 2 applications were received for membership and the board accepted both applicants. He also noted that total EMS calls from July 23rd through August 20th showed 11 calls within the village, 1 call within the town, and 22 in the Town of Walworth. Lastly, Chief Wilcox reported that the Village Ambulance sat 2 sports stand-by’s and is currently sitting football stand-by’s every Monday-Thursday.
In other business, Mayor Cramer reported having spoken with Cathy Contant and she will and they will continue to look into the updating of the village e-mail system and she will plan to attend the next board meeting with an update. Trustee Lohse made a motion to return to the original e-mail system that was used. Trustee Sliney seconded the motion and discussion ensued with Mr. Sliney noting that as per Ms. Contant it would be it would be an unwise decision for the village to spend $11.00 per mailbox for e-mail services. Trustee Sliney stated that a new e-mail service would “based on the way we’re spending money, would be a waste”. He noted that he has spent time researching e-mail services and after all is said and done he has not seen enough evidence to warrant making a change, and questioned “Why can’t we just leave it alone?” After discussion the board agreed to wait until either Poohtray Designs or Cathy Contant can attend the next board meeting to answer all questions directly. Until that time, Trustee Lohse agreed to withdraw his motion. It was reported in August 8, 2012 Times of Wayne County Village of Macedon board meeting report regarding the village e-mail that archiving is required by law, however this is inaccurate, and it is simply a recommendation, now law. It was also noted that the Kemp Drive property has been surveyed where Well #3 was, and the neighboring property owner has requested aquiring a small piece of the property, and is speaking to his attorney to see if this would be a possibility. Additionally Mayor Cramer addressed the Fall NYCOM Conference she would like to attend for 2 days and one night, and Village Clerk Kathy Vendel to attend the rest of the time. Deputy Mayor Frey explained she is not in favor of additional mileage and Kathy Vendel remarked that it is not worth the mileage and her missing the bulk of the conference to attend for only 2 days. The ultimate decision made via general consent by the board was to simply send no one this year and save the money. Finally the board discussed the Workman’s Compensation Insurance Renewal proposals were reviewed and the board ultimately chose to approve Eastern Shore as the Workman’s Compensation Insurance provider.
No other business came before the board and the public meeting was adjourned for the board to then meet in Executive Session regarding potential litigation. The next regular meeting of the Macedon Village Board will be held on Wednesday, September 12, at 7:00 PM in the Village Hall.
By Becky Block