Williamson Town Board Tuesday, April 10, 2012

Fixed Assets Policy Adopted
The meeting was called to order at 7:30 by Supervisor Hoffman with all members present. There being no public comments, the Consent Agenda was accepted as follows: the minutes of the 3/27/12 meeting; the Town Clerk’s, Tax Receiver’s, Town Supervisor’s, and monthly departmental reports; payment of the Library bills in the amount of $11,393.16; approval of budgetary transfers within the General Fund.

– Finance – The record books of the Account Clerk were audited by the Town Board on 2/27/12, and the Town Clerk’s books were audited on 4/3/12. The Justice books were audited by an outside audit company, and all monies collected have been turned over to the proper officials.

The Fixed Assets Policy was adopted as follows: All assets will be recorded at cost base on invoice price and will include all necessary costs incurred to place the asset in service. Incidental costs may include shipping. handling, freight, duties, registration fees, installation costs or insurance during transit. All gifts of capital assets will be recorded at fair value at the time received. All assets will be depreciated using the straight-line method and useful lives will be estimated in the year of purchase. The Supervisor’s clerk shall be responsible for maintaining a continuous and accurate inventory of equipment owned by the Town. The clerk shall also serve as Coordinator of Fixed Assets of the Town; all fixed assets (furniture, machinery, and equipment) carrying a value of at least $1000 shall be inventoried and recorded, and conducted every 3 years. For financial reporting in accordance with GASB #34, all fixed assets carrying a value of at least $5000 shall be inventoried and recorded. The Town actually inventories items that are valued at much less.

– Parks & Recreation – A motion was carried to hire Jim Koudelka as a part-time employee, to work not more than 1039 hours per year as groundskeeper at the Town Park at a pay rate of $10.20 per hour.

– Public Safety – A motion was approved to declare the 1994 GMC Yukon ambulance as surplus and to advertise for bids. The motion was amended by Councilman Bixby who explained that the vehicle is not termed as an ambulance because it is not used to transport patients. The proper term is a “fly car”, used to get EMT’s to the scene quickly in order to begin treatment until the ambulance arrives on the scene. The advertisement for bids will be in the official town papers the week of 4/15/12; bids will be received until 5/3/12 at 4:00 p.m. at which time they will be opened and read.

The Town of Williamson desires to participate in the Wayne County Multi-Jurisdictional Municipal Aid Agreement which provides that upon the receipt of a request for assistance by a political subdivision in emergency relief, reconstruction, or rehabilitation made necessary by a disaster, this agreement will allow all parties to quickly provide mutual aid assistance. Supervisor Hoffman explained that the signing of this agreement is simply a formality to address what has been in place for many years.

The Wayne County Emergency Management Office has created a Multi-Jurisdictional Municipal Shared Services Agreement for the benefit of all the municipalities in Wayne County. The Town of Williamson recognizes the potential for cost savings by maximizing the effective utilization of all parties’ resources through shared services, and the Town Supervisor was authorized to sign this agreement.

- Public Services – Bids for the Williamson Spring Clean-up were opened on 4/2/12 at 11:00 a.m.; the only bid received was from Alpco Recycling, Inc. in Macedon, and it was in accordance with all the bid requirements and specifications. The accepted bid was as follows: Metal – $225/rebate; Tires – $120; Other Materials – $60; Freon – no charge.

The owners of RJH Rental Properties, LLC have offered to dedicate and convey to the Town of Williamson without remuneration, and being free and clear of and from all liens and encumbrances, the waterline improvements in the area known as Holland’s Cove. The Town is being given permission to access the property at any time to operate and maintain these improvements. The Supervisor Hoffman was authorized to sign such documents as may be necessary to effectuate this transfer of easement, with the approval of the Town Attorney.

A discussion was held regarding the increase in the Highway Superintendent’s duties, which has been considered since the beginning of the year. It was determined that the appropriate stipends for these additions are $1000 (Drainage), $2500 (Sewer), and $5000 (Water).

The meeting was adjourned at 7:53 p.m.; the next regular meeting is scheduled for April 24th at 7:30, preceded by a workshop at 7:00 p.m.
by Monica Deyo

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